D&M Holdings Inc., together with its subsidiaries and affiliates (collectively “D&M”) is committed to conducting business in an ethical, legal, and socially responsible manner. To that end, D&M expects everyone we do business with including suppliers, vendors, contractors, consultants, agents and other providers of goods and services (collectively “Suppliers”) to share this commitment. This Supplier Code of Conduct (“Code”) outlines the minimum workplace and business practice standards expected of Suppliers. In all their activities, D&M requires Suppliers to comply with these expectations and the standards of this Code. D&M expects its Suppliers to assure that their sub-contractors and suppliers to act in accordance with this Code as well.
1. LEGAL COMPLIANCE
Suppliers must conduct business in full compliance with laws, rules and regulations of the countries in which they operate in as well as other applicable international laws, regulations and standards.
2. LABOUR AND HUMAN RIGHTS
Suppliers are expected to adopt sound labour practices and treat their workers with dignity and respect in accordance with local laws and regulations, and internationally accepted standards.
2.1 Freely Chosen Employment
Suppliers must ensure that they do not utilize forced or involuntary labour of any type, including bonded, indentured or involuntary prison labour. Supplier shall give all employees the choice to leave their employment at any time upon reasonable notice.
2.2 Child Labour
Suppliers are forbidden from using child labour in any circumstances. Suppliers shall comply with all applicable child labour laws, including those relating to minimum age limits, limitations of hours worked, and prohibitions against certain types of work.
2.3 Working Hours
Suppliers must comply with all applicable working hour requirements established by local laws and benchmark industry standards, whichever affords greater protection. In any event, work weeks should never exceed 60 hours per week, including overtime, except in emergency or unusual situations. Overtime shall be voluntary and Suppliers must ensure all overtime work is compensated at the prevailing overtime rates. Suppliers shall allow employees/workers to have at least one day off per seven-day week.
2.4 Wages and Benefits
Suppliers must provide their employees/workers with wages and benefits in accordance with all applicable wage and hour laws and standards, including those pertaining to minimum wages, overtime hours, piece rates and legally mandated benefits.
2.5 Respect and Dignity
Suppliers shall treat each employee with dignity and respect and will not use any threats of violence, sexual exploitation or abuse or verbal or psychological harassment or abuse.
Suppliers shall not discriminate in hiring and employment practices on the basis of race, gender, sexual orientation, social or ethnic origin, disability, religion, political affiliation, union membership, marital status or any other basis prohibited by law.
2.7 Freedom of Association
Unless prevented by government policies or norms, Suppliers shall recognize and respect the rights of employees to freely associate, organize and bargain collectively.
3. HEALTH & SAFETY
Suppliers must provide workers with clean, safe and healthy work environments in compliance with legally mandated standards for workplace health and safety in the countries in which they operate. Suppliers shall take adequate steps to prevent potential accidents and injury to health arising out of, associated with, or occurring in the course work as a result of the operation of the Supplier. If housing is offered by the Suppliers, it shall be safe, clean and meet the basic needs of workers.
Suppliers must comply with all applicable environmental laws, regulations and standards, and conduct their operations in a way that reduces their impact on the environment, particularly in the areas of water use, energy use, recycling, chemical and waste management and disposal, industrial wastewater treatment and discharge, air emission controls, environmental permits and environmental reporting.
It is the policy of D&M to conduct business in an honest and ethical manner. D&M takes a zero-tolerance approach to unlawful business practices and is committed to acting professionally, fairly and with integrity in all of our business dealings and relationships wherever we operate. Suppliers are to maintain and conduct their business with high ethical standards and to comply with all applicable rules and regulations. In particular, Suppliers shall; a) refrain from any and all forms of corruption, extortion, bribery, money laundering, embezzlement or unlawful restrictive trade practices, b) adhere to anti-trust and other competition laws, c) respect the intellectual property rights of others, d) disclose to D&M available information about conflicts of interest including disclosure of any financial interest of a D&M employee in any of the Suppliers’ business, and e) protect all confidential information provided by D&M and its respective business partners.
6. COMPLIANCE & MONITORING
Suppliers shall be responsible for the implementation of this Code and shall maintain necessary documentations to demonstrate their compliance with this Code. Suppliers shall conduct audits and inspections to ensure their compliance with this Code and applicable legal requirements including the completion of a self-assessment questionnaire. D&M or a third party assigned by D&M reserves the right to conduct onsite inspection or review the applicable documentation to ensure compliance with this Code. In the event any non-compliance is identified, Suppliers are expected to take necessary corrective actions to improve/remedy the situation. If a Supplier fails to comply with this Code and if corrective actions are not made within an agreed time period, D&M may terminate its business relationship with the Supplier.